LA Opera (LAO) is a mission-driven, non-profit organization that plays a significant role in the cultural life of Southern California. Hundreds of LAO employees and artists help bring to life world-class opera that preserves, promotes and advances the art form while embodying the diversity, pioneering spirit and artistic sensibility unique to Los Angeles.   

Our productions are experienced by more than 100,000 audience members each year at our home at the Dorothy Chandler Pavilion in downtown Los Angeles. We reach many more through our community and school programs, Off Grand  performances in venues across Los Angeles, and  On Now digital content.

About the opportunity  
The Finance and Operations Manager, Costume Department serves a critical role in the operations of Costume, Wardrobe, and Wigs and Makeup. They are responsible for reviewing and submitting Costume Shop payroll and for managing accounting (both payables and receivables) across the department. They play a key role in creating, analyzing and tracking budgets and ensuring compliance with the three collective bargaining agreements that govern the work of most employees of the department. They also assist in managing maintenance and servicing of the Costume Shop facility, help ensure the safety of department employees through related training and equipment, and supervise the Costume Shop Maintenance Associate and Administrative Assistant.  

Reporting to our Costume Director, this is a full-time, exempt position, based at the LA Opera Costume Shop in downtown LA (near Alameda/I-10). The regular schedule is 40 hours/week, Monday through Friday, with some evening and weekend work required in addition to the regular schedule.   

The anticipated starting base salary range for this position is $67,000 to $70,000. Benefits include medical, dental, vision, life, and long-term disability insurance; a 403(b) retirement savings plan with a company match; a Flexible Spending Account program; an Employee Assistance program; parking/commuter benefits; a cell phone allowance; and complimentary and discounted tickets.  

Key responsibilities:  

  • Building and tracking department budgets and finding strategic ways to effect cost savings  
  • Managing financial tracking for department and producing weekly financial reports   
  • Reviewing and submitting weekly payroll for Costume Shop personnel  
  • Managing department invoices (payables and receivables)  
  • Supervising Costume Shop Maintenance Associate and Administrative Assistant, including directing and evaluating their work   
  • Tracking and reconciling department petty cash  
  • Reconciling department credit cards  
  • Ensuring compliance with relevant collective bargaining agreements related to overtime provisions, work rules, paid time off, etc.  
  • Supporting negotiations with Costume, Wardrobe and Wigs and Makeup unions through research and analysis. Attending negotiating sessions as requested by Costume Director  
  • Serving as project manager for Costume Shop building, security, and equipment maintenance and servicing needs, including tracking service dates required to comply with regulations and other requirements, as well as liaising with vendors regarding routine and emergent needs  
  • Providing other administrative department support, as needed  

Who we are looking for
We are seeking someone with the following skills and experience:

  • At least several years’ experience performing administrative work  
  • Experience supervising other employees preferred  
  • Experience in a professional theatrical environment preferred, particularly with costumes or wardrobe   
  • Experience with a unionized workforce and administering collective bargaining agreements preferred  
  • Experience creating and managing budgets  
  • Experience with financial analysis and accounting procedures, systems, and recordkeeping  
  • Excellent oral and written communication skills   
  • Advanced proficiency with Microsoft Office suite, especially Excel and FileMaker Pro, and aptitude to quickly learn other applications   
  • Ability to handle confidential information sensitively and discreetly   
  • Excellent organizational and time management skills   
  • Excellent attention to detail and ability to execute tasks without supervision   
  • Ability to multitask and consistently meet deadlines   
  • Ability to constructively receive feedback and apply it to build skills and make improvements   
  • Ability to work effectively in a team environment   
  • Flexibility for occasional evening and weekend work in addition to Monday to Friday schedule   

We are committed to a workplace in which everyone has equitable opportunities and support and experiences a sense of belonging, and we are seeking an individual who champions and demonstrates this commitment.   
  
To apply  
Please complete a job application and submit your resume and cover letter here. Applications received by Friday, March 15, will receive full consideration.  

Individuals of identities underrepresented in arts administration are particularly encouraged to apply.    

LA Opera is an equal opportunity employer, and we do not discriminate against applicants on the basis of any legally protected categories.