LA Opera (LAO) is a mission-driven, non-profit organization that plays a significant role in the cultural life of Southern California. Hundreds of LAO employees and artists help bring to life world-class opera that preserves, promotes, and advances the art form while embodying the diversity, pioneering spirit and artistic sensibility unique to Los Angeles.   

Our productions are experienced by more than 100,000 audience members each year at our home at the Dorothy Chandler Pavilion in downtown Los Angeles. We reach many more through our community and school programs, Off Grand performances in venues across Los Angeles, and On Now digital content.  

About the opportunity: The Accounts Payable Manager oversees the accounts payable functions of the Finance department, directing the processing of invoices and payments, reviewing expense reports, and maintaining and updating AP records.  

This is a full-time, benefit-eligible position based out of the Dorothy Chandler Pavilion in downtown Los Angeles. The regular schedule for this role is Monday through Friday.  

Key responsibilities include the following: 

  • Manage processing of invoices and other payment requests, making informed decisions regarding the timing of payments based on payment deadlines and cash-flow considerations   
  • Assist in establishing appropriate approval flows for payments; ensure required approvals are documented prior to issuing payments  
  • Process employee expense reports using Expensify expense reporting software  
  • Manage the company’s Expensify account, ensures reports are processed on a timely basis, add new users, respond to employee questions  
  • Review expense reports and invoices for accuracy, ensure they are coded accurately to the proper GL account and supported by receipts and other documentation; ensure compliance with company expenditure policies  
  • Document guidelines for processing invoices and other payment requests, develop process improvements as needed  
  • Reconcile accounts payable and general ledger with other applicable records; manage AP aging report to avoid late payment fees and penalties  
  • Ensure proper recordkeeping in accordance with document retention policy and for use in annual audit and tax return preparation  
  • Post general ledger entries and account reconciliations as part of the monthly close  
  • Maintain current vendor information for payment remittances   
  • Manage year-end 1099 filings; ensure EINs or social security numbers are collected and updated prior to issuing payments  
  • Initiate wire, check and ACH payments using online banking platform  
  • Communicate with vendors to resolve billing discrepancies  
  • Respond promptly to internal and external inquiries regarding invoices and payment status  
  • Supervise temporary staff, when engaged  

Who we’re looking for:
Successful candidates will have at least five years of Accounts Payable experience, preferably in a managerial role. A Bachelor’s degree in Accounting or Finance is preferred.  

Understanding of Generally Accepted Accounting Principals is required, as are advanced proficiency with Microsoft Excel, Outlook, and OCR systems;experience and proficiency with accounting applications (preferably Sage Intacct); excellent analytical, organizational, and time-management skills; and strong written and verbal communication skills. 

We are looking for a reliable and dedicated team player who is reliable and comfortable communicating and collaborating with staff in the Finance Department and other stakeholders. Our Finance team members “roll up their sleeves” and work in a hands-on way to support one another and the organization, and we are seeking someone who will thrive in such an environment.

We are committed to a workplace in which everyone has equitable opportunities and experiences a sense of belonging, and we are seeking an Accounts Payable Manager who champions and demonstrates this commitment. 

To apply: Qualified applicants may submit an application here. Applications received by Monday, August 1 will receive full consideration.   

Vaccination policy: LA Opera has a COVID vaccination policy for employees, which requires employees to be up to date on their vaccines (meaning an original vaccine series plus a booster when eligible, as determined by the CDC eligibility schedule). Further information about the policy will be provided to candidates in the interview process.    

LA Opera is an equal opportunity employer, and we do not discriminate against applicants on the basis of any legally protected categories.